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How can I help bring Promise Keepers to my area?

What a privilege it is to be considered a worthy event for your community.  The process for hosting a Promise Keepers men’s conference is many months long, and will involve many local clergy, and laypersons, as well as the business community.  Below are the "phases" involved in bringing a Promise Keepers conference to reality.  We hope this document is helpful.

If you have any questions, please contact:

Chuck Schneider
National Field Director
Click HERE to go to the contact us page.

Solicitation Phase

As much as two years ahead of any target date for a conference, the solicitation process begins.  Many factors are considered in the process of evaluating prospective cities for Promise Keepers conferences. 

If your city has never hosted a Promise Keepers conference before, we suggest you begin by bringing together a group of interested men and women in a concentrated prayer effort to seek God’s will regarding a possible conference. 

Promise Keepers desires to hold conferences where God, the men, and the local congregations are working together strategically to reach their communities for Christ.  Promise Keepers welcomes city proposals.

Please include the following: 

• Individual letters of invitation and endorsement from ministers in your area;

• Letters of interest from civic officials and Christian business leaders;

• An invitation from your local Convention and Visitors Bureau.

These letters should be "bundled" and sent together to Promise Keepers at the following address:

Promise Keepers
Attn: Field Ministries
P.O. Box 11798
Denver, CO 80211-0798

The invitation package will be evaluated on the following criteria:

• Number of congregations whose pastors contribute;

• Ethnic, geographic, and denominational diversity represented in the package;

• Capacity of arenas and venues intended to host the conference.  [IMPORTANT: Promise Keepers will only consider venues holding more than 12,000 persons in a concert-style seating arrangement.]

Exploratory Phase

Once the Invitation package is received, a staff person from Promise Keepers may visit your community for an "Exploratory Meeting" with local clergy.  A representative of Promise Keepers’ Events Services Department will also schedule a site visit to evaluate the technical aspects of the venues under consideration.

Announcement and Marketing Phase

The outcome of the invitation package, the exploratory meeting, and the site visit will be a recommendation whether or not to pursue an event date and contract with the venue.  After the venue is secured, local announcements and local marketing of the conference may commence.

Volunteer and Production Phase

The entire volunteer recruitment process begins four to five months ahead of the conference date.  Volunteer training is facilitated by national Promise Keepers staff.  Volunteer management is initiated by the national staff and sustained by local volunteer leadership through the event itself.