Igniting Transformation Volunteer Shifts and Job Descriptions - Orlando, Dallas and Los Angeles
Assistant Volunteer Director
(Needs National Approval)
Purpose: Manage and direct conference volunteer planning, recruiting and deployment.
Commitment Level: Leadership - 3-4 Months
Average per week - 5-10 Hours
Responsibilities: Reports to: Volunteer Director
Works closely with:
Volunteer Recruiting Coordinators,
Volunteer Check In Supervisor,
All Volunteer Team Leaders
Responsibilities pre-Conference:
- Build volunteer executive team to help plan and recruit.
- Meet with local Volunteer Team Leaders to discuss:
- Volunteer Training
- Volunteer Conference Manual (Job Descriptions)
- Conference Team Roster / Overview
- Team Based Concept
- Your job responsibilities and Volunteer Recruiting Coordinators expectations
- Volunteer positions, numbers, and shifts (See Volunteer Position and Shift Schedule)
- Recruiting methods, resources, and strategies.
- Volunteer Coordinator relationships conference week.
- Confirmation letters
- Volunteer Check In and Reporting
- Familiarize yourself with general event information and arena layout.
- Initiate and lead the Volunteer Recruiting leadership meetings.
- Provide regular recruiting reports to Event Volunteer Director.
Responsibilities during Conference:
- Coordinate with the Volunteer Director regularly throughout the event.
- Conduct orientation of Venue and support facilities with approval from the Event Director
- Assist the Volunteer Director.
- Communicate regularly with the various Recruiting Coordinators, Volunteer Director, and Check In Supervisor
- Work to resolve problems at the lowest level.
- Encourage and motivate volunteers.
- Look for potential problem areas and address them before they become problems.
- Pray for the speakers, conference attendees, and volunteers.
Administration Recruiting Coordinator
Purpose: Recruit conference volunteers for assigned teams.
Commitment Level: Leadership - 4 Months
Average per week - 5 – 7 hours
Responsibilities: Pre-Conference, During Conference
Reports to: Assistant Volunteer Director
Works closely with:
Volunteer Check-in Supervisor,
Volunteer Team Leaders
Responsibilities pre-Conference:
- Recruit Leaders for the following teams: Registration, Retail, Development, and Volunteer Deployment. Also assist these leaders to complete their teams.
- Meet with local Team Leaders to discuss:
- Volunteer Training
- Volunteer Conference Manual (Job Descriptions)
- Conference Team Roster
- Team Based Concept
- Your job responsibilities and Volunteer Recruiting Coordinator expectations
- Volunteer positions, numbers, and shifts (See Volunteer Position and Shift Schedule)
- Recruiting methods, resources, and strategies
- Volunteer assignment confirmation letters
- Volunteer Check In and Reporting
- Familiarize yourself with general event information and arena layout.
- Participate Team meetings.
- Provide regular recruiting reports to Assistant Volunteer Director.
Responsibilities during Conference:
- Coordinate with the Assistant Volunteer Director regularly throughout the event.
- Conduct orientation of arena and support facilities with Assistant Volunteer Director.
- Assist the PK Volunteer Director and Assist. Volunteer Director
- Communicate regularly with your group/team volunteers and Assistant Volunteer Director
- Work to resolve problems at the lowest level.
- Encourage and motivate volunteers.
- Look for potential problem areas and address them before they become problems.
- Pray for the speakers, men, and volunteers attending the conference.
Logistics Recruiting Coordinator
Purpose: Recruit conference volunteers for assigned teams. Provide direction to the Food Team-Program Distribution Team through the captain and or supervisor. Provide tangible servant leadership during the conference to troubleshoot, encourage, and support the Logistics Group.
Commitment Level: Leadership - 4 Months
Average per week - 5 – 7 hours
Responsibilities: Pre-Conference, During Conference, Post Conference
Reports to: Assistant Volunteer Director
Works closely with:
Facilities Team Captain,
Volunteer Director,
Volunteer Check-in Supervisor,
Food Captain -Program Distr. Supervisor
Responsibilities pre-Conference:
- Recruit volunteer leaders for the following teams: Facilities, Exhibits, Usher, Food, Headquarters, Transportation, Security, and Program Distribution.
- Meet with local Team Leaders to discuss:
- Volunteer Training
- Volunteer Conference Manual (Job Descriptions)
- Conference Team Roster
- Team Based Concept
- Your job responsibilities and Volunteer Recruiting Coordinator expectations
- Volunteer positions, numbers, and shifts (See Volunteer Position & Shift Schedule)
- Recruiting methods, resources, and strategies
- Volunteer Assignment - Confirmation letters
- Volunteer Check In and Reporting
- Familiarize yourself with general event information and arena layout.
- Participate in Team meetings.
- Provide regular recruiting reports to Assistant Volunteer Director.
- Become familiar with the duties and responsibilities of Logistics Group.
- Secure written plans from the Usher Captain, and Special Needs Captain. Ensure these plans are viable and meet the expectations of the conference.
Responsibilities during Conference:
- Coordinate with the Assistant Volunteer Director regularly throughout the event.
- Assist the PK Volunteer Director and Assistant Volunteer Director.
- Communicate regularly with your group/team volunteers and Assistant Volunteer Director
- Work to resolve problems at the lowest level and encourage and motivate volunteers.
- Work closely with the Event Volunteer Director to oversee: daily logistical activities including gate openings, Food Team, and tear down / load out logistical functions.
Community Recruiting Coordinator
Purpose: Recruit conference volunteers for assigned teams.
Commitment Level: Leadership - 4 Months
Average per week - 5 – 7 hours
Reports to: Assistant Volunteer Director
Responsibilities: Pre-Conference, During Conference, Post Conference
Works closely with:
Assistant Volunteer Director,
Volunteer Check-in Supervisor,
Volunteer Team Leaders
Responsibilities pre-Conference:
- Build volunteer leadership team and help recruit volunteers for the following teams:
Prayer, RLMP, Program Services, Language/Spanish Translation and Deaf Ministry.
- Meet with local Team Leaders to discuss:
- Volunteer Training
- Volunteer Conference Manual (Job Descriptions)
- Conference Team Roster
- Team Based Concept
- Your job responsibilities and Volunteer Recruiting Coordinator expectations
- Volunteer positions, numbers, and shifts (See Volunteer Position & Shift Schedule)
- Recruiting methods, resources, and strategies.
- Volunteer Assignment - Confirmation letters
- Volunteer Check In and Reporting
- Familiarize yourself with general event information and arena layout.
- Participate Team meetings.
- Provide regular recruiting reports to Assistant Volunteer Director.
Responsibilities during Conference:
- Coordinate with the Assistant Volunteer Director regularly throughout the event.
- Conduct orientation of arena and support facilities with Assistant Volunteer Director.
- Assist the PK Volunteer Director and Assistant Volunteer Director.
- Communicate regularly with your group/team volunteers and Assistant Volunteer Director
- Work to resolve problems at the lowest level.
- Encourage and motivate volunteers.
- Look for potential problem areas and address them before they become problems.
- Pray for the speakers, conference attendees and volunteers.
Credentials Clerk
Purpose: Control and issue of Promise Keepers credentials.
Commitment Level: Conference - 1 day
Average per day - 8 - 10 hours
Reports to: Volunteer Director
Responsibilities: Pre-Conference, During Conference
Works closely with: Event Director
Assistant Volunteer Director
Volunteer Check-in Supervisor & Team
Responsibilities pre-Conference:
- Help recruit other volunteers.
- Pray for the conference.
- Gain an understanding of the purpose and general procedures for issuing credentials at the conference.
Responsibilities during Conference:
- Setup the Credential Check-In area.
- Check out credentials kit from Volunteer Director or HQ Manager.
- Inventory credentials, equipment, and supplies
- Issue and track pre-conference credentials Friday for staff, production, speaker hospitality and other personnel required to be on site.
- Communicate regularly with Volunteer Director and Event Director.
- Supervise Credential operations Saturday during the conference:
- Issue wristband credentials to Staff, Production, Security, and Special Guests according to established guidelines.
- Track and control credential wristbands issued and inventory unused credentials
- Answer questions regarding access levels and reporting locations.
- Enforce credentials policies in firm, but polite manner.
- Ensure credentials, equipment, and supplies are kept secure (never left unattended).
- Assist with the closure, tear down and clean up of the Credentials area.
- Inventory and return all unused credentials.
- Debrief with Volunteer Director and/or Event Director as requested.
Volunteer Check-in Supervisor
Purpose: Maintain an orderly
process for volunteer check in, credential issue, T-shirt issue, and
deployment.
Commitment Level: Recruiting - 1 – 3 Months
Average per week - 3 hours
Responsibilities: Pre-Conference,
During Conference
Reports to: Assist Volunteer Director, Volunteer Director
Works closely with: Volunteer Check In Team, Recruiting
Coordinators, Credentials Clerk
Responsibilities
pre-Conference:
- Recruit
volunteers for your team.
- Attend
scheduled leadership meetings.
- Familiarize
yourself with general conference information:
- PK Retail Store
locations
- Exhibit Area,
Lost & Found, Message Board
- Parking,
concessions, restrooms, phones, Special Needs
- Conferee feeding
areas and times
- Program
schedule, gate opening times
- Contact the
Volunteer Director to discuss Volunteer Check-in logistics and
operations
- Volunteer check
in rosters
- Maps
- Credentials
- T-shirts
- Signs &
banners
- Supplies and
materials
- Check-in setup
(Tables, chairs, AC power supply, lighting, etc.)
- Volunteer
Agreement Forms
- Security
- Radios
- Check-In Team
breaks and meal.
- Review
Conference Team Roster, Conference Manual and Volunteer Position &
Shift Schedule reports with Group Recruiting Coordinator.
- Groups
(Administration, Community, Logistics)
- Teams
- Volunteer
Deployment
- Registration
- Retail
- Development
- Facilities
- Transportation
- Food
- Exhibits
- Usher
- Program Dst
- Security
- Prayer
- RLMP
- Program
Services
- Spanish
Translation
- Deaf Ministry
- Evangelism
- Ambassador
Booth
- Food Drive
- Position shift
schedule and number volunteers needed
Responsibilities
during Conference:
- Setup volunteer
check-in area
- Train the
Volunteer Check in Team.
- Oversee and
supervise Volunteer Check-in operations including:
- The check in of
pre-assigned and walk up volunteers.
- Issuance and
control of Volunteer Credentials.
- Issuance and
control of T-shirts.
- Evangelism and
Usher check in (no t-shirts for these 2 teams)
- Utilize various
reports, rosters, and maps in this process along with credentials
(wrist bands) t-shirts, signs and banners, supplies, materials, and
forms i.e., Release of Liability form.
- Monitor
volunteer "no shows” cancellations, shortages, and excesses and
communicate to Volunteer Director.
- Ensure
volunteers are greeted and directed to appropriate check-in area.
- Ensure Check-in
Team receives breaks and meals as scheduled.
- Provide
conference information and directions to volunteers and conferees.
- Verify
credentials and check-in materials are secured (never left unattended).
- Help keep the
area neat and tidy.
- Assist with
closure and clean up activities:
- Inventory
report (T-shirts, signs, banners, supplies, white board, etc.).
- Pack materials,
supplies, and equipment for shipment.
Volunteer Check-in
Purpose: Orderly process for volunteer check in, credential issue, T-shirt issue, and deployment.
Commitment Level: Conference - 1 day
Average per day - 8 - 10 hours
Responsibilities: Pre-Conference, During Conference
Reports to: Volunteer Check-in Supervisor
Works closely with: Group Recruiting Coordinators
Assist Volunteer Director
Responsibilities pre-conference:
- Help recruit other volunteers.
- Pray for the conference.
- Familiarize yourself with the need for Volunteer Liability Waiver / Agreement Form and the processing procedures for them.
- Discuss Volunteer Check-in operations with the Volunteer Check-in Supervisor:
- Check-in Area layout
- Check-in list
- Confirmation letter
- Volunteer Agreement Form
- Credentials/meals
- T-shirts
- Conference Teams
- Familiarize yourself with general conference layout and conference information:
- PK Retail Store locations and products
- Exhibits area, Lost & Found
- Parking, concessions, restrooms, phones, ATM's
- Eating areas and times
- Program schedule, gate opening times
- Special Needs entrance and seating area, plus the seating area for the Deaf
Responsibilities during Conference:
- Ensure Volunteer Agreement Forms are filled out clearly and accurately.
- Collect Volunteer Agreement Forms and provide volunteers with credential, meal designations and direct to T-shirt distribution if applicable.
- Direct volunteers to their appropriate conference team location.
- Keep ongoing list of “walk up volunteer needs” as directed by the Volunteer Team.
- Maintain maps and information as described above.
- Provide conference information and directions to volunteers and conferees.
- Help keep area neat and tidy.
- Assist with closure and clean up activities.
Retail Team Lead
Purpose: Meeting the
needs of the retail volunteers and assisting the Retail Mgr.
Commitment Level: Leadership 2 - 3 months
Average per week 5 hours Conference week – see shift schedule
Responsibilities: Pre-Conference, During Conference
Reports to: Retail Manager
Works closely with: Retail Team
Responsibilities pre-Conference:
- Recruit Team.
- Assist with store
set-up.
- Assist in the
training of volunteers if requested by Retail Mgr
Responsibilities during Conference:
- Assist the Retail
Manager in implementing the set-up and break-down process for all
product and equipment.
Note: Heavy lifting may be necessary
Retail
Purpose: Staff the working level positions for retail sales and assistance. These include customer assistant, cashier, and cashier assistant.
Commitment Level: Conference 1 to 2 days
Average per day 10 hours
Responsibilities: Conference
Reports to: Retail Manager
Works closely with: Retail Team Lead, Retail Team Members
Responsibilities pre-Conference:
- Help recruit volunteers.
- Pray for conference.
Responsibilities during Conference:
- Familiarize yourself with the store, store products and prices.
- Cashier - Enter customer sales in register (efficiently and correctly).
- Cashier Assistant – Bag merchandise at Point of Sale.
- Customer Service
- Assist customers with products (sizes, location, color, etc.).
- Ensure displays are organized and “shopable”.
- Help keep the store clean and neat (break down card board boxes, remove trash and boxes).
- Notify Retail Manager of any labeling/price discrepancies.
- Restock merchandise as requested
- Assist with inventory, packing of product and palletizing where appropriate.
Development Host/Hostess
Purpose: To assist the Promise Keepers Development Hospitality Team as we meet, greet, host and serve our “Family & Partners of PK” at the Conference. There are two primary hosting assignments, “Check-in Hosting,” and “Seating Hosting”.
Commitment Level: Conference 1 Day
Responsibilities: Conference
Reports to:
Development Manager
Works closely with:
Development Host/Hostess
Pre-Conference Responsibilities:
- Assist Development Manager with City Transformation Donor Gathering. Be ready to cordially greet these guests, check them in, and issue conference credentials/wristbands.
Conference Responsibilities:
- Go to Volunteer Check-in to receive your conference credential/wristband
- Meet Development Manager at the Development Guest Check-in area.
- Training will be on site with a Venue Tour with Team and become familiar with key areas of interest for “Family & Partners of PK”
- Confirm your Hosting Assignment (“Check-in Hosts” or “Seating Hosts)
-
Check-in Host/ Hostess–
- Assist Check-in Manager in setting up Development Guest Check-in Table
- Assist in distributing Special Guests Credentials and Packet Information
- Assist in checking in our Friends and Family of PK
- As needed serve as possible host/hostess in the Family & Partner suites and/or seating areas as directed
- Seating Host/ Hostess –If / When Needed
- Assist Development Mgr. in setting up “Family & Partners of PK” seating area(s)
- Assist in checking in our “Family & Partners of PK”
- Escort guests to suites/seating areas as needed
- Serve as a host/hostess in guest’s suites and seating areas –when appropriate-- and as directed by Development Mgr.
Headquarters Assistant
Purpose: Assist the Promise Keepers Headquarters Office and to help with administrative functions for Promise Keepers during setup and the conference. Must have minimal computer experience.
Commitment Level: Conference Days 2 days
Average per week - See Shift Schedule
Responsibilities: Pre-Conference, During Conference
Reports to:
Headquarters Manager
Works closely with:
Event Director,
Headquarters Manager,
Facilities Captain,
PK Tech Manager
One person needed to work all days.
Responsibilities pre-Conference:
- Pray for the conference.
- Become familiar with the Volunteer Leadership Team and their roles.
- Talk with Headquarters Manager to discuss this position and review operating procedures.
- Check in at the Volunteer Check-in booth.
- Familiarize yourself with general conference information and facilities.
- Receive general orientation of event area
- Assist the PK Headquarters Manager with all administrative functions of PK Headquarters. This is essentially a communications center for the ministry and there will entail answering phones, copying, faxing and some computer work on MS Word and/or Excel.
Battery Runner
Purpose: Supply conference radio users with fresh batteries and return drained batteries for recharging.
Commitment Level: Conference 2 days
Average per day 4 – 10 hrs
Responsibilities: Pre-Conference, During Conference
Reports to: Radio Administrator
Works closely with:
Radio Admin,
Radio Control
All PK conference radio users
MUST be at least 16 years old.
Responsibilities pre-Conference:
- Pray for the conference.
- Receive assignment and instructions for check in and reporting.
- Familiarize yourself with general conference information.
- Familiarize yourself with venue layout and all work areas.
- Help recruit volunteers.
- Review battery/clip removal and installation process.
Responsibilities during Conference:
- Process through Volunteer Check-in Booth to receive conference credential/wristband.
- Review general orientation of event area and where radio users may be located.
- Review PK conference radio operations.
- Collect radio/head set and understand personal liability for radio equipment.
- Receive specific duty assignments from Radio Administrator.
- Turn in radio and battery runner credential (if applicable) upon completion of your day.
Note: Physically demanding with lots of walking and stair climbing. Wear comfortable clothing and shoes. This position requires you to remain calm in a “fast paced” environment. Must be able to receive and quickly act upon verbal instructions from Radio Control and Radio Administration workers.
Facilities Captain
Purpose: To recruit, manage, and direct the Facilities team in preparation for the conference. Provide tangible servant leadership during the conference to troubleshoot, encourage, support and direct Facilities team.
Commitment Level: Leadership - 2 – 3 Months
Average per week - 5 hours
Responsibilities: Pre-Conference, During Conference, Post Conference
Reports to: PK Staff / Facilities Mgr.
Works closely with: Event Director, Retail Manager, Logistics Recruiting Mgr., Arena Event Manager
Responsibilities pre-Conference:
-
Help recruit volunteers.
-
Attend scheduled conference planning/prayer meetings.
-
Pray for the conference.
-
Become familiar with job descriptions and schedule for Facilities Team positions.
-
Motivate, instruct, and supervise Facilities Team.
Participate in a site visit to acquire complete working knowledge of the venue.
Obtain an advance PK venue room list (if available) with table and chair needs.
Responsibilities During Conference:
-
Affix room assignment signs --in accordance with venue rules-- to ancillary rooms assigned to Promise Keepers.
-
Ensure every assigned PK ancillary room has all the necessary chairs and tables in accordance with room assignment list.
-
The venue usually provides the chairs at no cost, and if the venue’s tables are available –at no additional cost we will use their tables. This expedites the load in and out process.
-
Provide trash bags (Friday 1 pm) to Usher Captain. Note: Trash bags may come from Promise Keepers or Venue. Check with Event Director to confirm if this is necessary.
-
Friday afternoon work with the Facilities Team to assist the Usher Captain/Team in placing trash bags every 5- 7 rows in the arena in preparation for the conference. Note: This is for arena venues, for churches check with Event Director to see if necessary.
Facilities Setup
Purpose: To assist with the setup and teardown of conference logistics.
Commitment Level: Conference - 2 Days
Average per week - 5- 9 hours
Responsibilities: Pre-Conference, During Conference, Post Conference
Reports to:
Facilities Captain
Works closely with:
Logistics Recruiting Coordinator,
Event Director,
Event Director,
Retail Manager
Responsibilities pre-Conference:
- Help recruit volunteers and pray for the conference.
- Become familiar with job description and schedule for Facilities Team.
- Assist with equipment, deliveries, setup, and specific requests from Facilities Captain and Logistics Coordinator.
- Be familiar with the venue layout knowing the locations of entrances, parking, restrooms, elevators, and first aid areas.
Responsibilities During Conference:
- Assist with the basic setup needs of all PK logistical areas. This may include distribution of tables, chairs, as well as Pipe and Drape setup to Retail/Exhibit area.
- Affix room assignment signs --in accordance with Venue rules-- to ancillary rooms assigned to Promise Keepers.
- Assist and complete all tasks assigned by Facilities Captain or Logistics Coordinator.
- You may be called upon to assist the Usher Team with placement of Trash bags prior to end of the Friday setup day.
- Help with the trash bag pickup Saturday evening if available.
Responsibilities Post-Conference:
- Debrief with Facilities Captain.
Special Needs Captain
Purpose: To recruit, manage, and direct the Special Needs team in preparation for the conference. Provide tangible servant leadership during the conference to troubleshoot, encourage, support and direct Special Needs team.
Commitment Level: Leadership - 2 - 3 Months
Average per week - 2 hours
Responsibilities: Pre-Conference, During Conference
Reports to:
Logistics Coordinator
Works closely with:
Facilities Captain,
Volunteer Director,
Event Director,
Food Team
Responsibilities pre-Conference:
- Help recruit volunteers.
- Pray for the conference.
- Motivate, instruct and supervise special needs team.
- Participate in pre-site visit to acquire complete working knowledge of the venue, specifically as it relates to special needs in the areas of entrances, parking, restrooms, elevators, first aid, and Special Needs seating areas.
- Develop special needs plan including a copy of venue map (if available) delineating handicap entrances, parking, restrooms, elevators, and first aid.
- If available, obtain copy of venues special needs plan.
Responsibilities During Conference:
- Oversee special needs team to ensure constituents are receiving care.
- Ensure teams are in place as scheduled.
- Ensure that Special Needs seating is set up, removing chairs and roping off –caution tape--as necessary.
- Coordinate replacement of chairs in special needs section if determined that seating will not be used for special needs.
- Coordinate with Logistics Coordinator and/or Facilities Captain in the event special needs section requires additional seating.
- Debrief with Logistics Coordinator
Special Needs
Purpose: To meet the basic needs of constituents seated in the special needs sections.
Commitment Level: Conference - 1 Day
Average per day - 10 - 11 hours
Responsibilities: Pre-Conference, During Conference
Reports to: Special Needs Captain
Works closely with:
Logistics Recruiting Coordinator,
Food Team
Responsibilities pre-Conference:
- Help recruit volunteers.
- Pray for the conference.
- Attend a training session with Special Needs Captain.
- Help prepare directions and on site signage if requested.
- Be familiar with Special Needs plan and venue layout specifically regarding handicap entrances, parking, restrooms, elevators, and first aid.
Responsibilities during Conference:
- Assist with basic needs of constituents seated in the Special Needs section.
- Help set up directions and on site signage.
- Distribute water and meals (especially Saturday Lunch) as necessary.
- Mobility and restroom assistance –if needed.
- May be heavy lifting.
- Help take down any signs or ropes in the Special Needs section.
- Debrief with Special Needs Captain.
Radio Administrator
Purpose: Issue and collection of PK conference radios. Must have minimal computer experience.
Commitment Level: Conference Days 2 days
Average per week - See Shift Schedule
Responsibilities: Pre-Conference, During Conference
Reports to:
PK Tech Manager
Works closely with:
Event Director,
Headquarters Manager,
Battery Runner(s),
Radio Control,
Transportation Captain,
Security Captain,
Facilities Captain,
All PK conference radio users
Minimum age: 21
One person to work all Conference days.
Majority of time will be spent in Radio Admin
Responsibilities pre-Conference:
- Pray for the conference.
- Become familiar with the Volunteer Leadership Team and their roles.
- Talk with PK Tech Manager to discuss this position and review operating procedures.
Responsibilities during Conference:
- Check in at the Volunteer Check-in booth.
- Familiarize yourself with general conference information.
- Help recruit volunteers for Battery Runner(s)
- Help set up Radio Administration room with required equipment and materials.
- Assist with pre-conference radio inventory of radio equipment.
- Receive general orientation of event area and where radio users may be located.
- Review operation of PK conference radio.
- Collect radio/headset and understand personal liability for radio equipment.
- Review battery/clip removal and installation process.
- Assist in training Battery Runner(s).
- Issue radios, headsets, bullhorns and user instruction handouts.
- Make copy of radio check out sheet for Radio Control’s records.
- Keep record of inappropriate radio use/comments.
- Maintain computerized records of all equipment issued and name of equipment user.
- Assist with post-Conference inventory of equipment.
- Help pack up Radio Administration. Return equipment and materials to appropriate staff.
- Attend scheduled staff meetings.
- Familiarize yourself with conference facilities, staff hotel and airport information.
Note: This position requires:
- Calmness in a “fast paced” environment.
- Detail oriented, able to keep track of multiple activities, decisive.
- Must be able to manage people who are under duress.
- Must be competent with Windows, MS Word, and MS Excel.
- Previous radio and security experience is desirable but not necessary.
Lead Driver
Purpose: To recruit volunteer Drivers and implement the Transportation Plan.
Commitment Level: Recruiting 1 – 3 Months
Average per week 3 Hours
Responsibilities: Pre-Conference, During Conference, Post Conference
Reports to: Transportation Manager
Works closely with: Logistics Recruiting Coordinator,Volunteer Recruiting Team
Special Qualifications:
- Licensed and insured driver & approved by PK Ins. Company
- Must be twenty five (25) years old or older
Responsibilities pre-Conference:
- Help recruit volunteer Drivers. All drivers must have special driver forms filled out to receive PK Insurance Company approval.
- Attend scheduled conference planning/prayer meetings.
- Pray for the conference.
- Secure “Driver Applications” and “Volunteer Forms from each driver.
- Plan the pickup and delivery of loaned or rental vans.
- Create signage and numbers for “PK Shuttle” vans.
- Participate in securing donated cell phones and equipment (chargers and cigarette adapter plugs). See if you can get local Cellular Sales Office to donate phones for 2 – 3 days
- Fill in schedule with available drivers and greeters.
- Assist Transportation Manager in making sure Driver’s Handbook is complete with Insurance COI,and Accident Forms are in the dispatched vans at all times.
- You may be responsible for transporting Speaker Hospitality group as well as Staff.
Responsibilities during Conference:
- Coordinate with Transportation Manager on all schedule adjustments.
- Deliver arrival schedule to greeters.
- Be available as back up driver.
- Post shuttle schedules for daily transportation.
- Supervise volunteers and driving schedules.
- Ensure drivers maintain clean vehicles.
- Establish airport departure schedule for PK staff.
Responsibilities post-Conference:
- Assist with driving staff shuttle on Saturday/Sunday
- Help return the vans back to the rental company or Church’s loaned vehicles.
- Make certain that all Speakers and Staff have been transported to Airport on timely basis.
- Ensure PK (Magnetic) signs are removed from vans and placed in “Travel Box.” Return to loading dock to be put on proper truck.
Shuttle Driver
Purpose: Provide ground transportation to and from the airport, hotel, and venue for the Promise Keepers travel team.
Commitment Level: Conference - 1 - 3 Days
Average per day - 8 hours
Responsibilities: Pre-Conference, During Conference
Reports to: Transportation Supervisor
Works closely with:
Transportation Captain/Manager,
Logistics Recruiting Coordinator,
All Teams
Special Qualifications:
- Licensed and insured driver; approved by Promise Keepers
- Must be twenty five (25) years old or older
Responsibilities pre-Conference:
- Help recruit volunteers;
- Complete and submit “Driver Application” form. You must be approved by the PK Insurance company.
- Be in contact with PK Transportation Captain/Manager Tom Hester at 303-964-7846 to obtain schedule, hotel, airport and venue information.
- Pray for the conference.
- Know primary and alternate routes to and from pick up/drop off points.
- Know accident-reporting procedures.
Responsibilities during Conference:
- Inspect and sign out vehicles on Driver Log.
- Ensure PK signage is in place and clearly visible.
- Keep the vehicle clean and tidy.
- Follow assignment schedule, but remain flexible for variations.
- Assist passengers with luggage.
- Keep record of passenger count.
- Be sure vehicle is fueled and refueled for operations.
Responsibilities post-Conference:
- Return vehicle and inspect for damage.
- Remove PK signs.
Airport Greeter
Purpose: To welcome arriving Promise Keepers Travel Team members and assist them with arranged ground transportation.
Commitment Level: Conference - 1 – 2 Days
Average per day - 8 hours
Responsibilities: Pre-Conference, During Conference
Reports to:
PK Transportation Captain/Manager
Works closely with:
PK Transportation Captain/Manager,
Shuttle Drivers,
Logistics Recruiting Coordinator,
All Teams
Responsibilities pre-Conference:
- Help recruit volunteers.
- Pray for the conference.
- Get Promise Keepers travel arrival schedule from Transportation Captain/Manager
Tom Hester 303-964-7846.
Responsibilities during Conference:
- Greet travelers with prominent Promise Keepers signage.
- Confirm all scheduled travelers have arrived.
- Direct travelers to shuttle van.
Exhibit Host
Purpose: Check in Exhibitors, set up operations, tear down, check out, & clean up.
Commitment Level: Conference Week 2 days
Average per day See Shift Schedule
Responsibilities: Conference
Reports to:
PK Exhibit Manager
Works closely with:
Exhibit Manager,
Exhibitors
Responsibilities pre-Conference:
- Help recruit team members.
- Meet with Exhibit Manager Captain prior to exhibitor check in.
- Check in exhibitors.
- Pickup conference “pocket guide” tri-fold from conference headquarters
Responsibilities during Conference:
- Continue checking in Exhibitors and their staff.
- Minister to exhibitor needs.
- Assess potential problems; coordinate with Exhibit Manager --then take appropriate action to resolve.
- Assist with tear down, exhibitor check out, and clean up.
- Debrief with Exhibit Manager.
- Turn in supplies and materials.
Note: Please maintain a presence at Exhibitor Check In table throughout the conference.
Coordinate with the Exhibit Manager should you need to leave temporarily.
Program Distribution Supervisor
Purpose: Coordinate distribution of Promise Keeper programs (conference handbooks) to attendees. Distribute conference related material to conferees. Supervise additional responsibilities as directed.
Commitment Level: Recruiting - 2 months
Average per week - 2 hours Conference Week - See shift schedule
Responsibilities: Pre-Conference, During Conference
Reports to: PK Manager (Frances Ulibarri)
Works closely with: Program Distribution Team, PK Security, Facilities Captain, Usher Captain & Team, Event Director
Responsibilities pre-Conference:
- Pray for the conference and the men attending.
- Recruit the Program Distribution Team members.
- Obtain general event information see http://www.promisekeepers.org/ look for Registration Information and Schedule / Important Details.
- Become familiar with the team job description.
- Check out the loading dock and the likely area for PK stuff (i.e. conference handbook/program pallet) to be located.
- Find out which gate/entrances will be used to gain entrance by the attendees.
Responsibilities during Conference:
- Program / Conference Handbook Distribution
- Meet with Frances Friday afternoon at the venue --to develop a distribution plan (receipt, staging, & distribution) for the programs.
- Coordinate the contents of the programs / conference handbooks and obtain Frances Ulibarri's approval for any & all inserts. Note: We can not accept requests from Exhibitors to add their material/inserts.
- Handle the delivery of programs to the various gate entrances & distribution points. Ensure the programs are located near the gate entrance and in place prior to door opening time
- Let Volunteer Check In know which entrance the Program Distribution team reports to for instruction and deployment. This is usually the nearest gate/door entrance the attendees come through.
- Ensure the programs are ready and in place Friday afternoon (setup day) prior to the end of the day.
- Ensure your team is in place by 20 minutes prior to door/gate opening.
- Oversee distribution of programs.
- Coordinate breakdown and disposal of cardboard in accordance with venue policy.
- Check with the Food Captain –to determine if they need additional help with the Saturday Lunch distribution. If so, re-deploy as many of your team members as possible in accordance with the need.
- Assist with any additional items requiring distribution to the “seated” attendees.
Program Distribution
Purpose: Distribute Promise Keeper programs (conference handbooks) to conferees. Ready and willing to serve in any other areas of need as necessary i.e. Attendee Food Team/Servers, Usher Team.
Commitment Level: Conference - 2 Days
Average per day - 8 hours
Responsibilities: During Conference
Reports to: Program Distribution Supervisor
Works closely with: Security Team, Ushers
Responsibilities pre-Conference:
- Pray for the conference
- Help recruit volunteers
Responsibilities during Conference:
- Assist with placement of programs (conference handbooks) at entry points.
- Packets may require assembly
- These packets will be placed on tables for attendees to pick up
- However it may become necessary to personally distribute these packets –along with any approved inserts-- to attendees. Your Supervisor will advise if/when this becomes necessary.
- Breakdown and dispose of empty boxes.
- Other duties as assigned –if/when they become necessary:
- Assist the Attendee Food Team/Servers for the Saturday box lunch when needed
- Assist the Usher Team with any additional items requiring distribution to the “seated” attendees.
Usher Captain
Purpose: To recruit and oversee the Usher team. To develop and implement a Special Event (offering/collection) plan --providing instruction and guidance in all aspects of the plan.
Commitment Level: Leadership - 2 - 3 months
Average per week - 2 hours
Conference Week - See Shift Schedule
Responsibilities: Pre-Conference, During Conference
Reports to:
PK Usher Manager
Works closely with:
Usher Supervisor & Team,
Logistics Recruiting Coordinator,
Security Captain,
Facilities Captain,
Evangelism Captain,
Event Director & Volunteer Director
Responsibilities pre-Conference:
- Become familiar with job descriptions for the Usher Supervisors and team members.
- Coordinate with the Logistics Recruiting Coordinator to recruit your team.
- Obtain general event information see http://www.promisekeepers.org/ look for Registration Information and Schedule / Important Details.
- Visit the venue to familiarize yourself with venue layout. Contact the Assistant Volunteer Director to arrange a visit to the venue. Note: It’s best to have as many Usher Supervisors with you as possible.
- Obtain diagrams identifying sections and seat count. You’ll need electronic and hardcopy.
- Develop a written Special Event plan with assistance from the PK IFR Manager, Security Captain and Usher Supervisors. This plan is turned in to the PK IFR Mgr and Logistics Recruiting Coordinator --one month prior to the conference. Note: Contact the PK IFR Manager for plan details and sample plan.
- Determine the number of Usher Supervisors and Ushers required.
- Determine sections assignments for Usher Supervisors and Ushers
- Number of buckets and bucket flow.
- Determine length of collection time (as identified in the program MBM)
- Complete schedule and section assignment worksheets.
- Identify recovery plan for buckets & usher vests. Every bucket must be returned!
- Coordinate with the Security Captain.
- Obtain the “updated” Saturday start time for the “Special Event”.
- Review plan for: Trash bag placement inside the venue before gates open Saturday 7:00 am. And trash collection at the conclusion of the conference --gathering bags to disposal site.
Responsibilities during Conference:
- Meet with Usher Supervisors to review Special Event Plan.
- Implement the Special Event Plan –coordinating with the IFR Manager, Security Captain and Facilities Captain.
- Ensure Usher Supervisors are actively recruiting the Usher Team (Saturday morning) –as the attendees arrive to the venue.
- Ensure two Usher Supervisors are assisting the “Volunteer Check-In Team” to check in each usher.
- Oversee the distribution of Usher vests and basic instruction sheet to Ushers as they check-in.
- Note: A meeting time (on Saturday morning) and meeting location must be determined in advance and passed on to each Usher as they check in.
Conduct Usher training meeting on Saturday morning (day of conference).
- Coordinate trash bag placement and subsequent trash collection –to ensure bags are in place prior to Saturday gate opening – this is best done Friday afternoon by the Supervisors. The Facilities Captain can help communicate with the venue.
Usher Supervisor
Purpose: Assist the Usher Captain in developing the Special Event plan. Oversee bucket flow and ushers –in assigned area-- ensuring a smooth collection within assigned area(s). Help recruit Usher team –Saturday morning of the conference.
Commitment Level: Recruiting - 1 to 2 months
Average per week - 2 hours
Conference week - See shift Schedule
Responsibilities: Pre-Conference
Reports to:
Usher Captain
Works closely with:
IFR Managers,
Ushers,
Security Captain,
Facilities Captain,
Logistics Recruiting Coordinator
Responsibilities pre-Conference:
1. Assist the Usher Captain in developing the Special Event plan.
2. Become familiar with general event information and job descriptions for the Usher Team.
3. Attend venue walk through with the Captain paying careful attention to the “inner bowl” where attendees will sit. Specifically look for the “bucket flow” for the Special Event.
Responsibilities during Conference:
- Meet with Usher Captain to review Special Event Plan.
- Recruit Usher Volunteers (Saturday morning) as attendees come to the venue.
- Two Usher Supervisors work together with a Volunteer Check-In person to check in Usher volunteers and the distribution of Usher vests and basic instruction sheet.
- Note: A meeting time (on Saturday morning) and meeting location must be known and passed on to each Usher as they check in.
- Establish section assignments for your team.
- Attend Usher training/meeting on Saturday morning (day of conference).
- Coordinate with Usher Captain for delivery of buckets to distribution point.
- Confirm buckets are distributed to usher location point(s).
- Count number of buckets to be distributed.
- Facilitate bucket flow in assigned area and monitor en-route to collection “drop point.”
- Ensure that all buckets are accounted for upon completion of Special Event.
- Place trash bags every 5 - 7 rows well before venue gates open! Friday afternoon may be the best time to place these bags.
- Lead the subsequent trash collection inside the venue Saturday evening after conclusion of the event.
Usher
Usher volunteers must be registered for the conference.
Purpose: Implement the Special Event plan for your assigned area --ensuring a smooth collection process. Distribute and collect conference related material if called upon and assist in the trash collection process.
Commitment Level: Conference 1 Day
Time per day 6 hours
Responsibilities: Pre-Conference, During Conference
Reports to:
Usher Supervisor
Works closely with:
Usher Captain,
Logistics Recruiting Coordinator,
Facility Captain,
PK Security
Responsibilities during Conference:
- Help recruit other ushers.
- Become familiar with general event information.
- Check-in and receive: Basic instruction sheet; Directions to training meeting; and Vest
- Attend Usher training meeting Saturday morning.
- Receive section assignment from your Usher Supervisor.
- Pickup Special Event buckets at meeting.
- Pass buckets in assigned section.
- Upon completion of Special Event, turn in buckets at collection point, and vests returned to Volunteer Check-In.
- Supervisors may need your help to place empty trash bags at the end of every 5th row.
- At close of program on Saturday --help pick up remaining trash in assigned section and remove trash bags as directed.
Security Captain
(Needs PK National Approval)
Purpose: To provide security assistance to all areas of the conference for its duration.
Commitment Level: Leadership - 3 Months
Average per week - 4 hours
Responsibilities: Pre-Conference, During Conference
Reports to:
PK Event Director
Works closely with:
Volunteer Deployment Team,
Logistics Recruiting Coordinator,
Facility Captain,
All Teams
Special Qualifications:
- Police or law enforcement \ Military or High Level Security Experience (active or retired)
- Five (5) years minimum experience
Responsibilities pre-Conference:
- Help recruit volunteers in the areas of:
- Security and radio communications
- Door Monitors
- Gate Monitors (Arena and Retail)
- Stage Monitors
- Attend scheduled pre-conference leadership / recruiting / prayer meetings.
- Prepare a list of all conference-related departments and their respective leaders and responsibilities.
- Prepare a list of law enforcement telephone numbers and contact persons.
- Acquire or prepare a comprehensive map of the venue and its facilities (especially those specific to the conference).
Identify all areas of security needs.
- Conduct training sessions:
- Security and radio communications for all security sensitive areas (need experienced police officers, fire fighters, paramedics, etc.).
- Door Monitors to be posted at conference headquarters, speaker hospitality green room, retail, etc.
- Stage Area Monitors to be posted at and to assist professional security in badge identification and crowd control, observing and referring any disruptive activities.
- Retail Gate Monitors (If Applicable) to be posted at all Retail sales areas to maintain order in customer lines for those waiting to enter the sales area and limiting the number of customers in the Retail sales area to prevent over crowding.
- Arena Gate/Door Monitor – Need one or two monitors per gate entrance
- Prepare special security identification for each security person recruited.
- Assist in arranging hired security (if requested by PK Event Director):
- Escorts for runners.
- Nighttime security for product areas, product trucks and other areas to be identified.
- Coordinate with local, state and federal law enforcement regarding threat assessments or disruptive activities by groups or individuals targeting the event or participants (consult with the PK Event Director)
Responsibilities during Conference:
- Check-in with Volunteer Check-in and setup check-in procedures with the Volunteer Check-in Captain.
- Set up security room with any required equipment and materials.
- Manage security room personnel, Door Monitors, Gate Monitors, Stage Monitors, Breakout Security and hired security personnel of applicable.
- Assist conferees who are separated from their company or transportation.
- Follow up and report to appropriate authorities any suspicious communication or activity.
- Assist with crowd control, traffic control, access/credential control, Special Guest security and stadium security.
- Oversee:
- Tearing down security room and return equipment and materials to appropriate personnel.
- Debrief security personnel and present summary to Event Director.
Security Supervisor
Purpose: Provide a safe and protected environment for Promise Keeper facilities, control access to platform and into staff and guest areas.
Commitment Level: Recruiting - 1 – 3 Months
Average per week - 3 hours
Responsibilities: Pre-Conference, During Conference
Reports to:
Security Captain
Works closely with:
Security Captain,
Security Volunteers,
Stadium Security,
All conference teams
Special Qualifications:
- Police or law enforcement \ Military or High Level Security Experience (active or retired)
- Three (3) years minimum experience
Responsibilities pre-Conference:
- Help Captain recruit security volunteers.
- Attend scheduled security planning meetings.
- Participate in security training sessions if requested
- Security and radio communication
- Assignments
- Credential System
- Determine the Security Team’s work assignments, schedules, dress code and reporting instructions with the Security Captain (allow for meals and breaks).
- Familiarize yourself with event facilities and general event information.
- Learn names and roles of key personnel.
- Meet with venue security to discuss your team's role and how you'll interact.
- Determine what equipment will be issued and how accounted for.
Responsibilities during Conference:
- Check in at Volunteer Check-in and report for roll call per pre-conference planning.
- Review security instructions with Security Team (each shift).
- Ensure team members are wearing PK security shirt and credentials.
- Oversee equipment issue/turn in.
- Verify team members are in place as scheduled.
- Ensure team receives meals and breaks.
- Help tear down security and verify all equipment has been returned.
- Debrief with Security Captain.
Security Team
Purpose: Provide a safe and protected environment for Promise Keeper facilities, control access into staff and guest areas.
Commitment Level: Conference - 1 Day
Average per day - 11 hours
Responsibilities: Pre-Conference, During Conference
Reports to:
Security Supervisor
Works closely with:
Security Captain,
Arena Security,
Conference teams as assigned
Special Qualifications:
- Police or law enforcement \ Military or High Level Security Experience preferred (active or retired)
- Two (2) years minimum experience preferred
Responsibilities pre-Conference:
- Help recruit other security volunteers.
- Participate in the security training session.
- Security and radio communication
- Assignments
- Credential System
- Receive work assignment, schedule, dress code, and reporting instructions.
- Familiarize yourself with venue facilities and general event information.
- Learn names and roles of key personnel.
Responsibilities during Conference:
- Check in at Volunteer Check-in and report for roll call.
- Review security instructions with Security Supervisor.
- Complete duties as assigned.
Food Captain
Purpose: Oversee the Food Support team in the distribution of meals and 5 gallon water containers. Additionally you will oversee the Food Servers who are responsible for handling the food (potentially box meals) to the conference attendees.
Commitment Level: Leadership 2 - 3 months
Average per week- 3 hours
Conference Days: See Shift Schedule
Responsibilities: Pre-Conference, During Conference
Reports to: Event Director
Works closely with: Logistics Recruiting Coordinator, Facilities Captain, Food Team Volunteers All Teams
Responsibilities pre-Conference:
- Recruit volunteers.
- Attend scheduled team meetings.
- Become familiar with job descriptions and schedule for Food team positions.
- Motivate, instruct and supervise food team. (Manage the people and delegate the work)
- Participate in on-site visit to acquire working knowledge of the venue. Get detailed maps if available.
- Be familiar with assigned room locations to properly supervise food team.
- Discuss schedule with Volunteer Director.
Responsibilities during Conference:
- Direct your food team in the distribution of meals and 5 gallon water containers. Requires lots of lifting and walking.
- Oversee sign-in procedure for each meal.
- Supervise the cleaning and return of borrowed venue equipment to the venue and PK equipment to the proper place to be loaded onto equipment truck.
Food Support
(Same people all shifts)
Purpose: Distribution of meals and 5 gallon water containers as directed by Food Captain.
Commitment Level: Conference - 2 Days
Average per day - 11 hours
Responsibilities: Pre-Conference, During Conference
Reports to:
Food Captain
Works closely with:
Food Servers
Responsibilities pre-Conference:
- Recruit volunteers.
- Pray for the conference.
Responsibilities during Conference: (Requires lots of lifting and walking.)
- Assist in the cleaning, placement and re-supply of water containers.
- If necessary, assist in the delivery of beverages to assigned locations or distribute them to volunteers at their workstations.
- Help with the set-up of the dining area as necessary, and help maintain sign-in record of those who were admitted for the meal.
- Deliver boxed meals to the proper places on Saturday.
- Retrieve any unused box meals for donation or disposal.
- Help in the clean up and return of borrowed venue or Promise Keepers equipment.
Food Server
Purpose: All aspects pertaining to the setup, distribution and cleanup of boxed lunch for the attendees.
Commitment Level: Conference - 1 Day
Average per day - 5 hours
Responsibilities: During Conference
Reports to:
Food Captain
Works closely with:
All Food team members
Responsibilities pre-Conference:
- Help recruit volunteers.
- Pray for the conference.
Responsibilities during Conference:
- Report to Volunteer check-in by 10:30 am on Saturday morning to check-in and go to training meeting.
- Once training is completed, help with placing cases of meals and distribution as directed.
- Open cartons once instructed to do so.
- Perform duties as instructed to keep attendees moving through the feeding area and facilitate distribution of box meals.
- Hand out trash bags and ask attendees to clean up and bring full trash bags to dumpster.
- Assist with cleanup of box meal serving area and the surrounding area where food was eaten.
Language Translation Captain
Bilingual/Spanish
(Needs National Approval)
Purpose: To work closely with the Spanish Interpreters, Languages Radio Supervisor (LRS), and Radio Distributors to ensure all services for Language Interpretation is working properly and ready for the start of the conference. To assist and serve the needs of the Interpreter Volunteer Team by determining, communicating, coordinating and meeting their needs. Assist the Spanish Interpreters with the interpretation process to ensure a quality translation during the conference.
Commitment Level: Pre-Conference
Leadership – 2 – 3 months
Average per week- 5 hours
Responsibilities: Pre-Conference, During Conference
Reports to: Languages Manager
Works closely with: Languages Radio Supervisor, Languages Radio Distributors, Spanish Interpreters
Special Qualifications:
- Fluent in both English and Spanish
Personal Qualifications:
- Servant-Leader, caring, teachable.
- Responsible and organized.
- Good communicator with ability to effectively communicate verbally in Spanish and English.
- Service oriented.
Responsibilities pre-Conference:
- Help recruit all Language Translation team members.
- Attend regularly scheduled conference planning/prayer meetings.
- Meet with the Spanish Interpreters, go over job responsibilities on Friday (set up day) 3:00 p.m. at a mutually agreed upon location.
- Train Language Translation team volunteers Conference Friday at 2:30 p.m.
- Support the Language Radio Supervisor as needed.
- Assist in other duties as assigned.
- Request a copy of the program’s Minute by Minute from the Program manager or possibly PK Headquarters.
Responsibilities during Conference:
- Ensure by 7:00 AM on Saturday --all interpretation needs are met and ready to go by the above “gate opening” time.
- Maintain close communication (via two-way conference radio) with the Spanish Interpreters and Language Radio Supervisor.
- Serve as the runner and liaison between the Spanish Interpreters Language Radio Supervisor (LRS).
Support the LRS:
- To ensure all equipment, radios, supplies and signs are retrieved, inventoried, packed and in the crates.
- Ensure all paper work is done before leaving the arena.
- Ensure any PK Tables (if appliccable) used are collected by the Pipe & Drape Team
- Coordinate with the Radio Distribution Supervisor to ensure that Radio Distribution Volunteers are in place to collect radios and earphones.
- To assist in other duties as needed.
- To translate if necessary.
Languages Radio Distributor
(Bilingual/Spanish)
Purpose: Distribute radios and earphones at the designated location to conferees who want to hear the radio translation broadcast of the conference. Ensure that all radios distributed are signed out. Must be Bilingual (English/Spanish).
Commitment Level: Conference 1 day
Average per day 7 - 8 hours
Responsibilities: Pre-Conference, During Conference
Reports to:
Language Radio Supervisor (Lorenzo Torres)
Works closely with:
Languages Radio Distributors,
Language Translation Captain
Responsibilities pre-Conference:
- Friday 2:30 PM –Meet with the Languages Radio Supervisor –at an agreed upon location-- to receive training and review job responsibilities.
- Set-up, do pre-inventory, check radios, earphones, and replace radio batteries (if needed) to make ready for distribution.
- Be ready to assist in other duties as needed.
Responsibilities during Conference:
- Ready to go –be operational-- by 7:00 AM Saturday.
- Be at the distribution table at all times. Must not leave the distribution table unless approved by the Language Radio Supervisor (LRS).
- Change batteries and replace radios as needed.
- Separate and document radios or earphones needing repair or replacement.
- Have the attendee’s requesting a radio to receive the translation --fill out the forms with their information and have them sign it before assigning a radio and earphone.
- Assist in other duties as needed.
Responsibilities post-Conference:
- Check off names as radios and earphones are returned.
- Inspect every radio to ensure they are turned off.
- Repack every radio and earphone in the appropriate bins.
- Ensure that all paper work is done before allowed to leave.
- Ensure that all tables, chairs and furniture are put away at the proper destination.
- Assist in other duties as assigned by the LRS.
Is this job language specific?
Yes (Must be Bilingual (English/Spanish)
Spanish Interpreter
(Requires PK Nat’l Approval)
Purpose: Assist in interpreting the PK program at the Conference. Translate platform messages and prayers with integrity and professional quality.
Commitment Level: Conference 1 day
Average per day 8 hours
Responsibilities: Pre-Conference, During Conference
Reports to:
Language Radio Supervisor (LRS)
Works closely with: Language Translation Captain
Personal Qualifications:
- Servant attitude and teachable.
- Good communicator.
- Must be verbally fluent in Spanish.
- Must possess the ability to translate simultaneously from English to Spanish for a period of 30 to 45 minutes at a time.
Responsibilities pre-Conference:
- Meet with the Language Radio Supervisor (LRS) and Language Translation Captain --Friday 2:00 PM at an agreed upon arena location-- to go over job responsibilities and ensure translation area and equipment are setup.
- Be ready to study the materials provided on-site.
- Be ready to assist in other duties as needed.
Responsibilities during Conference:
- Be operational by 7:30 AM on Saturday.
- Maintain close communication with the Language Radio Supervisor and Language Translation Captain for troubleshooting and assurance of quality service.
- Assist in other duties as needed.
Responsibilities post-Conference:
- Ensure “all” translation equipment is properly repacked into the Language Translation upright rolling case.
- Ensure all paper work is completed.
- Coordinate with the LRS and notify him that the case is packed and ready for pickup.
- Assist in other duties as assigned by the Language Radio Supervisor.
Is this job language specific?
Yes (Fluent in both Spanish and English or other selected language for event)
Qualifications:
- Minimum 21 years of age:
- 1 to 2 years simultaneous interpretation experience preferred.
- Currently involved in local church body.
- Able to solidly commit to all the responsibilities listed above
- Identify 2 clients who have been served in this capacity include the organization, contact person and phone number.
Process:
- Recruiter seeks to identify those who meet the above requirements
- Potential interpreter candidates are forwarded to the PK Volunteer Director for screening. Please include the following information:
Name
Address
Phone/pager/fax/e-mail
Best way and time to contact
If accepted as a candidate for the Volunteer Translator position --the Language Radio Supervisor and/or Volunteer will conduct an interview for the final determination.
Stage Assistant
Purpose: Assists Stage Manager in facilitating the needs for stage.
Commitment Level: Conference Week 1 day
Average per day 10 hours
Responsibilities: During Conference
Reports to:
Stage Manager
Works closely with:
Program Director,
Program Assistant,
Production Team
Responsibilities During Conference:
- Assist Stage Manager in keeping the clock and time cards
- Assist Stage Manager in conveying cues to various production staff.
- Runs miscellaneous stage equipment to various areas.
- Works with Stage Right Assistant in all respects of responsibilities.
- Assist Stage Manager in breaking down stage right.
Personal Qualifications:
- Servant’s heart.
- Must be a minimum of 18 years of age.
- Must demonstrate maturity and responsibility.
- Excellent communication skills.
- Physically fit.
- Must have the ability to organize and problem solve in a calm and expedient manner and be flexible to last minute changes.
- Ability to perform these tasks with humility and respect for others.
- Must commit to serve all required conference shifts.
Speaker Hospitality Assistant
(Same person all shifts)
Purpose: To facilitate all aspects of the speaker team and to serve where needed. Positions to serve where needed --will be directed by the Manager or Captain. Such positions may be: monitoring stage right or speaker hospitality room, speaker driver, speaker runner, speaker greeter, speaker host which escorts an assigned Platform Team member (Emcee, Speaker or Musician) to and from airport, hotel, and event during his entire stay. The Speaker Assistant / Driver will serve and assist and communicate with the speaker/musician in completing his conference agenda.
Commitment Level: Same Person - both days.
Conference Week: Days: Fri & Sat
Responsibilities: Pre-Conference, Load-in/Set-up, During
Conference, Post Conference, Follow up
Reports to:
Speaker Hospitality Manager
Works closely with:
Speaker Hospitality Team,
Program Services Team,
Security Team
FUNCTIONING ROLES: (be prepared to serve in the following capacities)
- Speaker Greeter/Host: To welcome, greet and escort an assigned platform team member (Emcee, Speaker, and Musician) to and from hotel and venue. They communicate with speaker, musician, and logistical information during conference activity.
- Speaker Monitor: Monitors will be stationed at assigned areas such as Speaker Seating, Speaker Hospitality Room, Hotel, Loading Dock etc. Monitors will monitor arrivals and departures of speakers. They serve and assist Platform Team in completing their conference responsibilities.
- Speaker Runner: Fulfill errands for Speaker Hospitality Team assignments and perform duties as assigned by the Manager. May be called upon to serve in any capacity
Pre-Conference Responsibilities:
- Attend Final Team Meeting Friday 5:00-7:00 PM or other confirmed time.
- Be familiar with all routes to and from the venue, hotel, and airport.
- Be familiar with all venue room assignments and participate in venue walk through.
- Receive and discuss initial conference assignments and logistics with Manager
- Receive credential/wristband and training instructions
Responsibilities during Conference:
- Manage Speakers Conference Schedule. Be aware of speaker arrival time, stage time; speak time, media time, prayer time, and departure. Be aware of speaker’s location (venue, hotel, airport, etc.)
- Take direction from Manager as to where you are needed the most (host, monitor, etc.) Be available to serve wherever required.
- Be pro-active. Stay flexible.
- Be pro-active in communicating with the speaker concerning his conference schedule and shuttle times.
Work as a team.
- Maintain neat and clean environment in the Speaker Hospitality Room at all times.
Post-Conference Responsibilities:
- Confirm with team exit and departure strategy.
- Communicate with Speaker departure shuttle plan
- Assist in breaking down, packing up, cleaning Hospitality and Integrity rooms.
- Turn in Radios – radio inventory
- Debrief and pray together before departure
Personal Qualifications:
- Servants Heart. Mature Christian and demonstrates humility in actions and conduct.
- Conducts himself in a professional manner. Good with people.
- Team spirited and team minded.
- Must have ability to solve problems in a calm and expedient manner
- Needs to have complete knowledge of surrounding area and facilities
- Must be presentable in personal hygiene and attire
- Must be pro-active concerning assignment, duties, and speaker hospitality and communication
- Must be available to fulfill all necessary shifts for this position
- Must be flexible and adaptable to change.
Real Life Monthly Partner Booth
Purpose: Assist Promise Keepers with booth set up and operation.
Commitment: Conference Week one day (1)
Average per day 8 - 10 hrs
Responsibilities: Conference Day
Reports to:
RLMP Representative (Frances Ulibarri
Via phone) 303-964-7948 Cell – 720-244-8831
Works closely with:
Development
Note: Need the same volunteers to stay at the booth each day –due to the training involved!
Responsibilities Conference Week:
- Check in at Volunteer Check In Booth for credential and assignment.
- Set up RLMP booth (if not already set up).
- Enroll men into our monthly pledge program
- Make sure that all info is filled out and that 1st payment is enclosed.
- Take only exact amount of pledge. We will NOT give change.
- Give out t-shirts to new partners with first payment only.
- Give t-shirts to current RLMP w/coupon
- Make sure that the coupon has t-shirt size
- One t-shirt per person per pledge.
- Keep the form together with payment.
- Make sure they check what size t-shirt they need.
- Make sure their writing is legible.
- Mark envelope with forms and payment—DELIVER TO FRAN ULIBARRI –DENVER OFFICE.
- T-shirts are not for sale.
- Last shift – help with tear down tasks.
- Keep track of inventory counts and size counts
- At end of conference day take inventory of total T-shirts left as well as T-shirts given out-- by size. How many large, x-large and xx-large were given out
- Last shift - Assist with tear down tasks. Take down display, pack and label materials, and help move boxes to secured area.
Prayer Room
Purpose: On-site Intercessory prayer for speakers, musician, vocalists, guests, staff, volunteers, and conference attendees.
Commitment Level: Pre Conference: According to assigned tasks
Conference week 1 1/2 days
Average per day 4 to 8 hrs
Average per day 4 hour shift
Responsibilities: Pre-Conference & Conference – Pray!
Reports to:
PK Nat’l Prayer Room Coordinator/Mgr
Works closely with:
Prayer Room Host/Hostess
Personal attributes
- Is in good standing at a Christian church, with a servant’s heart
- Willing to be involved in prayer ministry crossing ethnic and denominational lines
- Believes in and is committed to the Promise Keepers Seven Promises
- Strong communication skills, both written and verbal
- Willing to come under the authority of the Conference Prayer Coordinator.
- Committed to pray in the Prayer Room at the Conference site during your scheduled time
Pre-Conference responsibilities
- Attend and participate in prayer meetings and prayer walking prior to the Conference, and pray for Conference needs
- Help recruit key intercessors for the Prayer Room, and submit candidates to the Conference Prayer Coordinator
- Familiarize yourself with general conference information, invite other intercessors to sign up and commit to prayer
Conference Day:
- Follow instructions on Prayer room: Guidelines, assignments, shifts, meals, breaks, etc.
- Maintain the unity of the room. If you get a sense that something is not right and it can take the team out of the flow of the Spirit, share your concern with the Prayer Room Coordinator and he will decide what action to take
- Do not roam the halls of the arena unless you are on a prayer assignment
- Be flexible when changes occur in the Prayer Room. Conference needs will arise suddenly. Speakers, staff, and volunteers will come in periodically for prayer. You will be asked to gather to pray. Follow the instructions by the Prayer Coordinator.
- Changes could be taking place while you are out on a break. If when you return something new is happening, do your best to fit in to what is going on in the room without disrupting the flow of the Spirit.
- Reminder: Keep in mind that during the conference, you must be focused on the Conference program, speakers, attendees, PK staff and volunteers. This is not a time to minister to each other. If a need arises, please discuss it with the Prayer Coordinator.
Prayer Room Worship Leader
Purpose: Provide a worshipful atmosphere in the Prayer Room
Commitment Level: Conference week 1 day
Average per day 9 hours
Responsibilities: Conference
Reports to:
Prayer Coordinator / Mgr.
Works closely with:
Prayer Host/Hostess,
Prayer Room Team
Personal attributes:
- Is in good standing at a Christian church, with a servant’s heart for leadership
- Willing to be involved in prayer ministry crossing ethnic and denominational lines
- Believes in and is committed to the Promise Keepers Seven Promises
- Strong communication skills, both written and verbal
- Willing to submit to the Prayer Room Coordinator
Pre-Conference responsibilities:
- When able, lead worship at scheduled pre-conference prayer meetings
- Meet with the Prayer Coordinator and Prayer Host/Hostess to discuss the Prayer Room operations
- Familiarize yourself with general conference information.
- Pray for the conference.
Conference Day:
Responsibility for providing a worshipful atmosphere for the Prayer Room may include:
- Providing instrumental background worship during prayer (portion of the time)
- Lead intercessors in praise and worship at the beginning of each shift
- Lead in Celebration Praise in response to answered prayer
- Lead in worshipful warrior music as led by Conference needs
- Allow for quiet time before the Lord
- Lead Intercessors in times of quiet meditation
- Be prepared to respond appropriately to incoming traffic for prayer
Prayer Host/Hostess
Purpose:
To provide assistance in the Prayer Room by serving and assisting the Prayer Room Coordinator, Worship Leader and those leading the prayer shifts during the Conference
Commitment Level: Conference week 1 day
Average per day 9 hours
Responsibilities: Pre-Conference, During Conference
Reports to:
Prayer Coordinator
Works closely with:
Prayer Coordinator,
Prayer Room Worship Leader,
Prayer Volunteers
Personal attributes:
- Is in good standing at a Christian church, with a servant’s heart for leadership
- Willing to be involved in prayer ministry crossing ethnic and denominational lines
- Believes in and is committed to the Promise Keepers Seven Promises
- Strong communication skills, both written and verbal
- Willing to submit to the leadership of the Prayer Coordinator.
Pre-Conference responsibilities:
- Assist the Prayer Room Captain and the Prayer Team in prayer for the speakers, attendees, their families, and all the other conference needs
- Participate in prayer assignments and prayer walking prior to the Conference
- Join the Prayer Team in praying over the arena seats, prayer walking and in the Prayer Room
Conference Day:
- Act as “gate-keeper” stationed at the registration table or by the door at the beginning of each shift, checking in the team. For those who have not pre-registered for a shift, discern whether or not they should participate in the Prayer Room. If not, consult with the Prayer Coordinator and if need be, direct him/her back to the Volunteer Check-in to serve in another capacity
- Hand out the Prayer Room Instructions and the Prayer Room Protocol to participants to review. Ask them if they agree with the instructions
- Take the position of observer and assistant in the Prayer Room.
- Be sensitive to every one involved
- Watch for potential problems –advising the Prayer Coordinator as your encounter them.
- Seek to unify intercessors to pray across denominational and ethnic lines
- Utilize spiritual mapping. And assist Prayer Coordinator in guiding the focus of the team
- Use the minute-by-minute grid (provided by PK) to remind the Prayer Coordinator of their scheduled assignments (a list can be provided by each of them)
- This is optional:
- Lead and facilitate prayer when the Coordinator has to leave the room
- Fill out the Conference Debriefing and Evaluation Forms before the Conference is over
- Assist the Prayer Coordinator in taking down posters and storing all materials in the Prayer crate at the end of the Conference
- Meet with the Prayer Coordinator to debrief and discuss your evaluation of the conference
Prayer Booth Captain
Purpose: One-on-one prayer with men attending conference
Commitment Level: Pre-Conference 2 months out
Conference Week 1 day
Responsibilities: Pre-Conference
Reports to:
Prayer Coordinator
Works closely with:
Prayer Coordinator/Manager,
Prayer Booth Volunteers,
Pipe & Drape Supervisor
Personal attributes:
- Pastor or Ministry Leader
- Willing to be involved in prayer ministry crossing ethnic and denominational lines
- Believes in and is committed to the Promise Keepers Seven Promises
- Strong communication skills, both written and verbal
- Willing to submit to the Prayer Coordinator
- Ability to keep information shared in Prayer Booth confidential
Pre-Conference Responsibilities:
- Meet with the Prayer Coordinator/Manager to plan and discuss overall Prayer plan
- Attend and assist the Prayer Coordinator at the prayer meetings
- Help recruit Prayer Booth volunteers including Pastors
- The prayer booth is staffed with both men and women
- They do not need to purchase a ticket to the conference, since they are volunteering
- Submit names and personal contact information --of volunteers you have recruited and assigned to the Prayer Booth-- on a weekly basis to the Prayer Coordinator so they can be added to the database.
- Discuss with the Prayer Booth Team --operations, assignments, shifts, credentials, check-in and reporting instructions, and other specific responsibilities
Pray for the Conference speakers, musicians and others sharing the platform, Conference logistics, staff travel team, volunteers, registrations, and for local pastors
- This is a good time to minister to the Prayer Team and their needs
Conference Day:
- Oversee the Prayer Booth set-up (sizing, location, seating, access, and table location)
- The Prayer Coordinator/Manager will request 12 chairs and 1 table for the Prayer Booth from the Facilities Captain
- Meet with the Prayer Coordinator to discuss the weekend schedule and instructions
- Ensure the Prayer Booth volunteers have checked in
- Join the Prayer Team in the Prayer Room, time permitting, until the time your team is scheduled to arrive
- Ask the Prayer Coordinator and Prayer Team to pray over the Prayer Booth volunteers before they report to their assigned shift in the Prayer Booth
- With directions from the Prayer Coordinator—supervise the Prayer Booth
- Give each team member a copy of the Prayer Team Job Description to review
- Volunteers working the Prayer Booth need to sign in on the Check-in Sheet at every shift. The men coming in for prayer and ministry do not have to sign-in
- When there is not much traffic in the Prayer Booth during the Conference, send a few of the team members at a time to the Prayer Room for prayer
- The gates open 7:00 a.m. Program starts at 8:00 a.m. and ends at approx 5:00 p.m.
- Pray with the attendees one-on-one, unless couples come in wanted prayer together
- Be prepared for an overflow of attendees coming to the Prayer Booth after the altar call.
- You are responsible for tearing down the booth after the Conference and storing all the banners and materials in the Prayer Crate. Ask the team to help. Coordinate this with the Prayer Coordinator/Manager
- Fill out the Conference Evaluation and Summary Forms
- The Prayer Manager/Coordinator and Prayer Booth Captain and Prayer Host/Hostess will meet in the Prayer Room to debrief at the conclusion of the Conference
- Submit the completed Conference Evaluation Forms to the Prayer Coordinator
Prayer Booth
Purpose: One-on-one prayer with conference attendees
Commitment Level: Conference Week 1 day
Average per day 4 - 5 hours
Responsibilities: Pre-Conference, During Conference
Reports to:
Prayer Booth Captain,
Prayer Coordinator
Works closely with:
Prayer Booth Captain,
Prayer Coordinator/Manager
Personal attributes:
- Is in good standing at a Christian church, with a servant’s heart for leadership
- Willing to be involved in prayer ministry crossing ethnic and denominational lines
- Believes in and is committed to the Promise Keepers Seven Promises
- Strong verbal communication skills
- Willing to submit to the Prayer Coordinator’s leadership
- Committed to pray in the Prayer Booth at the Conference site during your scheduled time
Pre-Conference responsibilities:
- Help recruit pastors and/or ministry leaders to work in the Prayer Booth during the Conference and submit candidates to the Prayer Booth Captain or Prayer Coordinator
- The Prayer Booth is staffed with both men and women. They do not need to purchase a ticket to the conference.
- Receive your assignment shift from the Prayer Booth Captain
- Familiarize yourself with general conference information
- Discuss Prayer Booth operations with Prayer Booth Captain
- Pray for the Conference
- This is a good time to minister to each other and pray for each other’s families
Conference weekend:
- Stop by the Prayer Room to be prayed for before your assigned shift
- Pray with conference attendees one-on-one
- Keep information shared in Prayer Booth confidential
- Last shift - Assist with breakdown of the Prayer Booth and clean up activities
ASL Interpreter (Local)
(Must be approved by PK Nat’l)
Purpose: To provide professional interpreting for clear communication to the Deaf concerning worship and the PK conference message.
Commitment Level: Pre-Conference
Conference: Saturday 8 hrs.
Responsibilities: Pre-Conference, During Conference
Reports to:
PK Volunteer Director
Works closely with:
ASL Interpreters,
Food Captain,
Production Team,
Volunteer Director
NOTE: The ASL Interpreter is recruited in a joint effort between the local volunteer leadership and the PK National office / Volunteer Director. The final approval is made by the PK Volunteer Director. The PK Nat’l office will communicate all needs and policies to the Interpreter.
Personal Qualifications:
- Service oriented, caring, able to assist in interpreting for the Deaf men.
- RID certified or equivalent.
- Knowledge and practice of the Interpreter’s Code of Ethics.
- Involved in continued education to issues related to Interpreters.
- Familiar with the Deaf culture.
RESPONSBILITIES:
- Two months before the conference contact the PK Volunteer Director at 303-964-7832 to initiate the approval process. Network within the Deaf community to bring awareness of the PK conference in their area, providing promotional materials as needed. Pray for the work you will do at the event and for the Deaf men attending. Pray that lives are touched and messages presented clearly so the Deaf men can see what the Lord wants to communicate to their hearts.
PRE-CONFERENCE
- Wear proper attire, a pair of slacks are encouraged. Clean-cut appearance is requested (Hair and, if any beard or moustache are to be trimmed and groomed
- Arrive by 7 am conference day (Saturday) checking in at “Volunteer Check-In” and pick up your credential/wristband.
- Arrive at the Deaf Section seating area --at least 1 hour before the event begins. Please consider the driving time, traffic, and parking situation to allow for adequate time to get to the arena and check in–arriving in a timely fashion.
- Setup the Interpreters “signing area” and music stand (*if available). Instructions are in the “black rolling case” along with the TV Monitor. Ensure the TV monitor/cable has also been setup/connected for the Interpreter. Ask the Production Manager to ensure the monitor is hooked up properly where the song lyrics display. Also, all cords need to be taped down or covered with cable covers --to prevent injury.
- Rope off the Deaf Section --typically 2 rows in the first or second section on the lower bowl level stage left-- with yellow “caution” tape. This can be found in the rolling case or at Conference HQ. Since the conference is “open-gate”, it’s almost impossible to know how many Deaf men will show, please confer with the PK Volunteer Director or Event Director.
- Make enough copies of “Reserved for the Deaf” signs and use “blue painters” tape to adhere to the back of the seats in the Deaf Section.
- Make several copies of “Reserved ASL Interpreter” signs and have them taped on the front row of the Deaf Section.
- Any needs regarding visibility or other support for your needs --please work with the PK Volunteer Director and/or the Event Director.
- Pick up several copies of minute by minute from Conference Headquarters.
- Check with the Program Manager to see if program transcripts are available. If so, make copies and distribute to the ASL Interpreters
- Meet with the other Interpreters to encourage them and pray together for the lives of the Deaf men and for the anointing of the Lord to guide the Interpreters.
- Contact PK Food Captain –via two way radio to ensure water is available for Interpreters.
- During the altar call, the Deaf men who come forward should come to the floor in front of the Deaf Section in a way that allows them to still follow the ASL Interpreter as they translate the Evangelist message. If there are Pastors for the Deaf attending they can stand behind or to the side of Interpreter. Assign ushers around Interpreter’s area to secure room.
DURING CONFERENCE
- Be prepared to provide signs to the other interpreters if/when he/she is having a dilemma with some words from the speakers.
- Identify the location of the altar call for the Deaf –it is usually located right next to the ASL Interpreter. Then explain to the Deaf audience where the altar call area for the Deaf will be –and not in front of the main stage.
- Interpret one-on-one for Deaf men in the event they speak with a hearing pastor during alter call or other situations that may arise --as necessary.
- Keep the Interpreter’s signing area clear. Do not allow men to lean on the black rolling case which houses the TV Monitor for the Interpreter.
- Identify someone –possibly an Usher-- to block off the interpreter’s signing area and make sure the hearing men do not interfere with the Interpreter’s area.
- Monitor the water cooler or containers to see if more ice or water is needed. This water is intended only for the ASL Interpreters.
- End the conference in prayer and thanksgiving.
- If lunch is provided on Saturday, obtain and distribute lunches to any Deaf men unable to pick them up themselves.
POST-CONFERENCE:
- Remove paper signs from the chairs, caution tape, etc from the Deaf Section area.
- Assist in putting lights, supplies, and other equipment into the black rolling case as and ready for load out.
Ambassador Booth
(Ambassador Only)
Purpose: Man power for the Ambassador booth
Commitment Level: 5-6 hours per shift
Conference: Staff Ambassador Booth
Reports to:
PK Ambassador Manager
Works closely with:
Ambassador Field Director (AFD)
and other Ambassadors
Responsibility Pre-Conference:
Share Ambassador Story and recruit Ambassadors candidates
Responsibilities Friday and Saturday of Conference Week:
- Arrive at scheduled time at Ambassador Booth.
- Share Ambassador story and recruit Ambassador candidates
Profile:
- Ability and willingness to come under the authority of the AFD and Ambassador Manager.
- Servant's heart
- Organized, able to think on your feet
- Ability to motivate each other to remain on task.
- Ability to carry out details
- Tireless
- Joyful
- Excellent communicator
Evangelism Captain
Purpose: Recruit Evangelism (EV) Supervisors, build them into a team and work with them and others to facilitate the altar call at the conference.
Commitment Level: Leadership - Approx. 3 months
Time Commitment - 2 hr./week Responsibilities
Pre-Conference: Recruiting EV Supervisors, Conference: Saturday
Reports to:
Evangelism Manager
Works closely with:
EV Supervisors
Who Fits Best? Best fit is a relational person able to communicate with, organize and lead others. Not suited for someone who thinks they will be intimately involved in the altar call.
Responsibility Overview:
In advance of the conference recruit and build the three EV Supervisors into a team. Organize and prepare the EV Supervisors for the altar call. While the new converts are coming forward at the altar call the EV Supervisors will not be praying with them because they have other duties coordinating behind the scenes. Handle the logistical preparation and set up the altar call and any additional responsibilities as needed. Deploy the EV Team for other duties.
Responsibilities Prior to the Conference:
- Recruit the 3 Evangelism Supervisors.
- Meet with the EV Supervisors in advance of the conference to build team spirit.
- Review and familiarize yourself with the Evangelism Check-Off Guide.
- Get into shape physically so you can move quickly and be able to lift and move items.
- Recruit EV Volunteers from the conference attendees as the doors open. Typically 95% of the EV Volunteers are recruited Saturday morning at the conference, however, they can be recruited in advance.
- EV Volunteers who are recruited before the conference week can be instructed to report to the EV Check-In Table.
- Instruct the men to look for the Evangelism signs.
- All Evangelism Volunteers (must be registered for the conference)
- Work with the Volunteer Director to determine the location of the EV Check-In Table.
Responsibilities Conference Week:
- Set up everything at the conference site logistically for the altar call.
- Meet the Evangelism Supervisors at the Volunteer Check-In Area. Once they are all accounted for proceed to the arena floor.
- Finalize the altar call “logistics” strategy and provide an overview of what needs to be done by the EV Team of Supervisors. This meeting explains how the altar call will transpire and other details.
- Set-up the EV Training Area and EV Check-In Table.
- Interact with the EV Supervisors and Training Team to ensure everything is accomplished in a timely manner.
- The EV Supervisors will recruit the EV Volunteers near the door/gate opening time until all EV's are recruited and checked in.
- Recruiting and training should be completed no later than two hours after door/gate opening in order to be ready for the alter call. Check program for exact time of the altar call.
- During the altar call direct the EV Supervisors in crowd control.
- Immediately after the altar call help with the distribution of materials followed by the counting and sorting of the decision cards.
- The PK Evangelism crate and/or the PK Headquarters will have the various EV supplies.
Profile:
- Ability and willingness to come under the authority of the EV Manager
- Servant's heart
- Organized, able to quickly think on your feet
- Gifted to organize and lead the EV Supervisors
- Ability to motivate men to complete tasks
- Ability to carry out details
- Initiative to make decisions
- Excellent physical shape
- Able to do lots of walking
- Tireless
- Joyful
- Excellent communicator
The EV Captain and EV Supervisors will all need a conference radio to communite with each other during the conference.
Evangelism Supervisor
Purpose: Work as a team with the other EV Supervisors both Friday & Saturday. For specific details please read responsibilities below.
Commitment Level: Leadership: One month before conf.
Time Commitment: 1 hour/week
Responsibilities:
Pre-Conference: Meet together with other EV Supervisors to build team spirit.
Conference: Saturday
Reports to:
Evangelism Captain
Works closely with:
EV Captain,
EV Supervisor Team,
EV Volunteers
Responsibility Overview:
Work with the EV team in the setup for the conference and recruit EV Volunteers Saturday morning. During the altar call you will supervise an area and be assigned to a specific task. You will not be praying with men coming forward to receive Christ.
Responsibilities Prior to the conference:
- Gather with the other EV Supervisors to get acquainted with them and build a team spirit
- Assist the EV Logistics Supervisor in the recruitment of EV Volunteers for the conference.
- Encourage conference attendees to register early for the conference.
- Instruct any EV Volunteers to report early Saturday morning on the Friday of the conference to the EV Check-In Table. EV Volunteers will be directed from there to receive a 15-minute orientation.
Responsibilities Friday of Conference Week:
- Start at 8:30 PM, report to Volunteer Check-in to receive credentials/wristband.
- Friday afternoon you will work with the other EV Supervisors to set-up the EV Training Area, EV Check-In Table, Prayer Booth and/or other needs pre-conference under the leadership and discretion of the EV Logistics Supervisor
- Carry out assignments as requested by the EV Logistics Supervisor.
- During the altar call you will help control the flow of men coming to the altar. You will not be praying with men coming forward. Your task is to supervise.
- You will be assigned to specific areas and assignments to help the greater effort.
- Immediately following the altar call you will help sort and count the decision cards.
Responsibilities Saturday of Conference Week:
- Start Saturday morning at 6:00 AM.
- The EV Team may be re-deployed throughout Saturday at the discretion of the Event Director and will be completing tasks as he decides.
- On Saturday you will see little if any of the conference.
- .Once the conference is finished the EV Team will help teardown equipment and deliver crates to the loading dock.
Profile:
- Willingness to follow orders and carry out details
- Servant's heart
- Organized, able to quickly think on your feet
- Able to Motivate the EV Volunteers
- Ability to complete tasks
- Initiative to make decisions
- Excellent physical shape
- Able to do lots of walking as needed
- Tireless
- Joyful
Evangelism
Evangelism volunteers must be registered for the conference.
Purpose: To serve the attendees who respond to the altar call invitation during a Promise Keepers conference by praying with them. (You will not miss the conference)
Commitment Level: Conference
Time commitment: Approx. 1/2 day
Responsibilities: Conference
Reports to:
Evangelism Supervisor
Works closely with:
Evangelism Supervisor,
Evangelism Team
Responsibilities Pre-Conference:
- Many conferences fill to capacity weeks before the conference. Please register early.
- Become familiar with Ephesians 2:8-9 and pray for those who will make decisions for Christ at the conference.
Responsibilities During Conference:
- Prior to start of the conference; check in at the Evangelism Check-In table. The people at that table will direct you where to report for an orientation --receiving general instructions and prepare you for any challenges specific to the arena.
- Pray with conferees according to the orientation received.
- Additional duties as needed and directed by the Evangelism Manager.
Profile:
- Servant's heart
- Teachable
- Diligent to pray in advance for those who will make decisions
|
