Conference Services Group Leader I

Purpose: To manage and direct volunteer Conference Services Group I to ensure adequate diversity, recruitment of all volunteer Captain leadership positions, and effective deployment of Conference Services Group I volunteers. Encourage and motivate the Conference Services Group I to fulfill their goals and strategies. Ensure that every church within your sphere of influence actively partners in sending men tthe conference.

Reports to: PK Conference Services Manager

Works closely with: Conference Volunteer Coordinator, Conference Volunteer Leadership Team, PK Conference Services Manager, Conference Services Group II Leader, and Conference Services Group I Captains (Facilities Captain, Security Captain, Volunteer Check In Captain, Food Captain).

Pre-Conference Responsibilities:

  • Help ensure that the event is “SOLD OUT”
  • Plan and implement recruiting strategies for the Conference Services Group I
  • Communicate regularly with your Conference Volunteer Coordinator tensure understanding of Promise Keepers conference: Core Values, Policies & Procedure, and Conference Services Group I standard operating procedures
  • Meet regularly with Conference Volunteer Leadership Team tensure:
    • Implementation of Conference Goals
    • Understanding of Conference Services Group I Goals
  • Recruit the Captain for each Conference Services Group I Team (Facilities, Security, Volunteer Check In, Food)
  • Initiate and lead the Conference Services Group I meetings as needed
  • Meet/talk regularly with Conference Services Group I Captains to ensure:
    • All volunteer positions are filled
    • All volunteer diversity goals are met
    • All volunteer job descriptions are handed out
    • All volunteer paperwork is completed
    • All volunteers are trained
    • Volunteer Confirmation letters are sent
  • Be aware of PK Staff Shuttle transportation needs (if utilized) at conference

Conference Responsibilities:

  • Communicate regularly with the Conference Volunteer Leadership Team
  • Conduct Conference Service Group I training as needed
  • Communicate regularly with Conference Services Group I Captains
  • Ensure coordination with the Conference Services Group I and PK Conference Services Manager
  • Work tempower and resolve problems at the lowest level
  • Encourage and motivate all volunteers
  • Look for potential problem areas and address them before they become problems
  • Work closely with the Conference Volunteer Coordinator regarding daily logistical activities
  • Confirm and coordinate volunteer assignments and shift schedule
  • Confirm and coordinate venue logistics with Conference Volunteer Leadership Team and PK Conference Services Manager
  • Assist in setting up Conference Service Group I areas (Headquarters Office, Security, RadiAdministration).
  • Coordinate PK Staff Shuttle transportation needs (if utilized at conference)

Post Conference Responsibilities:

  • Clean up all Conference Services Group I areas
  • Return all radios
  • Submit all documentation tPK Conference Services Manager
  • Ensure vehicles are cleaned and returned (if utilized)
  • Debrief with Conference Volunteer Leadership Team and PK Conference Services Manager

Time Commitment/Shift(s):

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