Conference Volunteer Coordinator

Purpose: To coordinate the recruitment of the conference volunteer effort – leading and managing the Conference Volunteer Leadership Team to ensure effective implementation of conference goals/team strategies. Encourage and motivate the Conference Volunteer Leadership Team to fulfill their volunteer recruitment requirements. Help ensure that every church within your sphere of influence actively partners in sending men to the conference. Serve as a liaison between the Conference Volunteer Leadership Team and the Conference Services Manager.

Reports to: Conference Services Manager

Works closely with: PK Conference Services Director, Conference Volunteer Leadership Team, PK Field Representative
Pre-Conference Responsibilities:

Reports to: Conference Services Manager
Works closely with: PK Conference Services Director, Conference Volunteer Leadership Team, PK Field Representative

Pre-Conference Responsibilities:

  • Recruit the Conference Volunteer Leadership Team Group Leaders: Registration Group Leader, Conference Service Group I Leader, Conference Services Group II Leader, Prayer & Evangelism Group Leader, Donor Relations Group Leader, Communications Group Leader, Speaker Hospitality/Program Services Group Leader
  • Proficiently access and utilize Google Docs for PK documents/spreadsheets used for volunteer tracking
  • Help to ensure the event is “SOLD OUT” with your circles of influence
  • Plan and implement conference recruiting/logistical/management strategies in coordination with Conference Volunteer
  • Leadership Team and Conference Services Manager
  • Ensure that the Conference Volunteer Leadership Team are executing their strategies, accomplishing their team goals, and meeting recruiting time deadlines and progress markers
  • Follow the Conference Roadmap/Timeline
  • Initiate and lead the Conference Volunteer Leadership Team meetings per the Roadmap/Timeline
  • Assist the Conference Services Director and/or Conference Services Manager with any logistical plans or needs as requested

Conference Responsibilities:

  • Ensure coordination with, and communicate intentionally and regularly, with the Conference Volunteer Leadership Team and PK Conference Services Manager
  • Conduct orientation/walk through of venue and support facilities with Conference Volunteer Leadership Team and PK Staff on Thursday of conference week
  • Encourage and motivate all volunteers
  • Look for potential problem areas and address them before they become problems
  • Assist the Conference Services Director and/or Conferences Services Manager with any logistical challenges that may arise during the conference

Post Conference Responsibilities:

  • Ensure all areas are clean and tidy and in excellent pre-possession condition
  • Ensure all radios have been returned
  • Debrief with Conference Volunteer Leadership Team and PK Conference Services Manager and/or Director
  • Schedule a potluck with your Conference Leadership Team to celebrate the hard work and efforts of all at the conference

Time Commitment/Shift(s):
See position shift schedule on the Volunteer Sign-Up Form

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